We have developed two web sites: a public one for the Athens workshop and a second, password-protected site which is the initial draft of our web encyclopedia. The web encyclopedia is a private site; workshop participants will receive a username and password in order to access it.

On the public workshop site are forms to submit information for various categories: ceramic wares; petrographic and chemical (INAA) analyses; fabric regions; kiln and workshop sites; and resource bibliography. All of this information will be collected and reassembled for the web encyclopedia. At the workshop in Athens, we will use the web encyclopedia draft site as a basis for individual and group presentations. Thus, in order for a specific ware or analysis to be discussed there, participants must first submit information via the data submission forms here.

Submitting Data
There is no limit to the number of forms you may submit, and there is no need to fill out every blank in every form. We have designed separate forms for ceramic wares, petrographic and chemical analyses, and fabric regions because often there are different researchers responsible for each of these categories of data. If you have only partial information at this time, you may submit what you have; at a later date you can submit additional information (e.g., more illustrations, more references). When you do submit additional data, please make sure that you fill out the pertinent ware and date information at the top of the form so that the new data can be properly linked to that which has already been submitted.

Please note a few specific points. On the page for submitting ware data, there are two fields for the ware’s chronological range. The first asks for the overall date range for this ware (e.g., for Eastern Sigillata A, the range would be later 2nd c. BCE – later 2nd c. CE). The second asks for the chronological range for the information that you are currently submitting. So if you are submitting chemical or shape data for ESA of the late Hellenistic period, then you would write “Late Hellenistic” or “late 2nd/early 1st c. BCE” in the second field.

On ware forms, you may include examples of up to eight individual vessels. For each vessel, you can upload two images (e.g., two photographs, a photo and a drawing, two drawings).

Editing/changing information on a form 
While the form is open you may edit or delete text information. However you can not delete an already-uploaded file or image (e.g., illustrations, charts, etc.). If you have uploaded an incorrect image, simply close the form without submitting it. Note that when you do this, you will lose whatever you have already typed into this form. Save a copy of information that you are submitting so that you do not risk losing your only version.

Getting credit for information
At the bottom of every data form you will see a box labelled Authors/contributors. This is the place to list everybody who deserves credit for the information being submitted. All authors and contributors will be credited on the encyclopedia site.

References and bibliography
When listing bibliography, please use an abbreviated format of author/date. When listing site references on the data submission forms, please use a short format that includes country, site name, and author/date reference, e.g., CYPRUS: Paphos (Hayes 1991, fig. XXXI); ISRAEL: Dor (Guz-Zilberstein 1995, p. 307, photo 6.30).

Complete reference information must be submitted on the bibliographic data form. All references entered on this form will be transferred to the full bibliography maintained on the web encyclopedia. Check there for already compiled bibliography (warning: there’s not much there yet!). If you see the citation there, then you do not need to submit the information for that reference.